All work
Accountancy practice · 4 staffEast Midlands
From invoice inbox to approval-ready Xero bills.
Supplier invoices arrive by email, key data is extracted, matched to purchase orders and posted as draft bills—leaving the team with review and approval instead of repetitive entry.
The problem
Every supplier invoice landed in the inbox and waited for a person: the same details keyed in by hand, checked against the purchase order and raised as a bill before anyone could approve a payment.
What the system does
The system watches the inbox and does the entry work itself: it reads each incoming invoice, pairs it with the right purchase order and raises a draft bill in Xero ready for sign-off. Anything that does not match cleanly is routed to a person as an exception rather than posted blind.
Accountancy practice
Order fulfilment flow
RunningOrder
Validate
Schedule
Notify
Today146
Successful99.3%
Time saved8.4h
11–14 hoursreclaimed every week
Document processingXero integrationException handling
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